A great care needs to be taken for storage of documents and to avoid its detoriation from humidity, temprature and disaster. A proper storage and disaster management plan is crucial step in order to safe procurement of documents.
→All the original documents will be kept in a plastic pouch with a details slip on its side and bottom with work order details, no of drawings, unique identification numbers.
→Plastic pouchs are provided for Original Drawings as well as Cleaned and re-generated Drawings. All the pouches can be put in a shelf putting bottom side facing outside displaying all the details about drawings inside the pouch.
→Every photo film will be pasted with a small slip containing the unique number preferable on right hand bottom corner. This help in easy identification of drawings.
→Photo film will ke kept inside an envelope which contains the information about work order, date,unique number and size of the original drawing.
→All the envelopes will be kept inside a plastic folder of A4 size which further get binds in a ring binder. The cover of the ring binder will contain the following informations:-
→Photo Films of Original Documents and Re-generated documents will ke kept in seperate ring binder folders.
→The digital images alongwith Search Software will be transferred on Compact Disc of suitable capacity and of strandard make. The approved makes are Hewlett Packard, Imation, Sony and Mitsubishi.
→The Compact Dist will be labelled with the following informations:-